| 2025 Exhibitors & Sponsors | 2024 Exhibitors | 2023 Exhibitors |
Invitation to Support
The CCAS is pleased to invite your organization to increase your visibility and strengthen relationships with pediatric anesthesiology leaders who specialize in cardiac anesthesia and pain medicine. Industry support is key to the success of these conferences and demonstrates your commitment to improving patient care.
Target Audience
This program is intended for anesthesiologists and other practitioners who care for children with any form of cardiac disease and adults with congenital heart disease. It is also intended for clinical and basic science researchers whose areas of investigation relate to pediatric cardiac anesthesia or congenital heart disease.
We expect 250-300 attendees.
CCAS Annual Meeting Program
The CCAS Meeting will focus on topics of interest to those who provide anesthesia, sedation, pain management, and critical care services to infants and children with heart disease, and adults with congenital heart disease. The overall goals for attendees of the program are to reinforce and enhance their existing fund of knowledge, while introducing them to new and state- of-the-art techniques and information that affect their practice and improve the perioperative care of patients with heart disease. The program brings together experts from clinical and basic science disciplines related to cardiology, anesthesia and cardiac surgery. General topic areas include cardiac anatomy, pathophysiology, anesthesia, echocardiography, electrophysiology, surgery, cardiopulmonary bypass, patient safety, and database resources.
PROGRAM and EXHIBIT SCHEDULE
View/download the 2025 program on the MEETING GUIDE.
Exhibit Move-in: Wednesday, March 26, 2025 | 12:00 – 5:00 pm
| Exhibit Hours | Thursday, March 27, 2025 | |
| 6:15 – 7:15 am | Breakfast with Exhibitors |
| 9:00 – 9:30 am | Break with Exhibitors |
| 12:00 – 1:00 pm | Lunch with Exhibitors |
| 3:05 – 3:35 pm | Break with Exhibitors |
Exhibit Move-out: Thursday, March 27, 2025 | 3:35 – 5:00 pm
CCAS will be sharing the exhibit hall with the Society for Pediatric Pain Medicine. Additional break times, including some overlapping times, with the SPPMAnnual Meeting attendees are:
| SPPM Exhibit Hours | Thursday, March 27, 2025 | |
| 6:15 – 7:15 am | Breakfast with Exhibitors |
| 9:30 – 10:00 am | Break with Exhibitors |
| 11:40 am – 1:00 pm | Lunch with Exhibitors |
| 2:15 – 2:45 pm | Break with Exhibitors |
EXHIBIT SPACE
CCAS and SPPM Exhibit Hall Floor Plan 3-19-25
Tabletop Exhibit
-
- 6 ft table, draped and two chairs (see exhibit packages for additional tabletop space details)
- Exhibit space is assigned on a first come, first served basis.
- Exhibit agreements must be submitted prior to exhibit space being assigned.
- Every effort will be made to accommodate special requests. CCAS cannot guarantee preferences for exhibit space locations.
- CCAS reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.
EXHIBITS and SPONSORSHIP
| Fees Thru 2/28/2025 | Fees After 2/28/2025 | |
| Gold Exhibitor | $5,000 | $5,500 |
| Silver Exhibitor | $2,500 | $3,000 |
| Bronze Exhibitor | $1,500 | $2,000 |
| Program Ad – Outside Back Cover | $750 |
| Program Ad – Inside Page | $600 |
| Blue Ribbon Sponsor – 20th Anniversary | $10,000 |
| Red Ribbon Sponsor – 20th Anniversary | $7,500 |
| Yellow Ribbon Sponsor – 20th Anniversary | $5,000 |
| White Ribbon Sponsor – 20th Anniversary | $2,500 |
| Pink Ribbon Sponsor – 20th Anniversary | $1,000 |
EXHIBIT AGREEMENT
Agreements are being accepted for the 2025 Annual Meeting. Complete the online Letter of Agreement to secure your exhibit space, sponsorship, and program advertisement.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the Agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Congenital Cardiac Anesthesia Society and mail the check to CCAS, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The CCAS W-9 is available upon request. Contact Dana Gibson dana@societyhq.com.
EXHIBITOR BADGES
Exhibitor badge names are due by February 28, 2025. Badges included with exhibit packages:
| Exhibit Tier | Number of Badges |
| Gold Exhibitor | 6 |
| Silver Exhibitor | 4 |
| Bronze Exhibitor | 2 |
Exhibit badges should be submitted by exhibitors using the Client Portal (login required). Additional badges can be purchased by exhibitors through the portal as well. The badge fee is $150/badge.
EXHIBITOR SERVICES
Shipping Inbound and Outbound Packages: OWCM Shipping Instructions_CCAS Exhibitors
GES is the provider for exhibit electrical services:
Encore is the provider for exhibit audiovisual services
Lead Retrieval
For the CCAS 2025 Annual Meeting, we are offering eShowLeads, a trade show lead retrieval application that lets exhibitors collect leads using their Smartphone.
eShowLeads allows the user to easily collect attendee contact information, add notes and record answers to qualifying questions all on the exhibitor’s smartphone. After the event, your leads will be emailed to you in an excel file. Use your smartphone to collect leads and record more qualifying data. For a more detailed description please click here.
HOTEL RESERVATIONS
Orlando World Center Marriott
8701 World Center Drive
Orlando FL 32821
CLICK HERE or call 800-621-0638 to reserve your room at Orlando World Center Marriott.
Room rate: $234 plus tax and $25 resort fee per night
Group rates are available until the block is full or March 3, 2025.
QUESTIONS? Contact:
Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 
Fax: 804.282.0090 Email dana@societyhq.com
